Data Processing Addendum
1. Structure.
This Data Processing Addendum (“DPA”) is subject to and forms part of the Agreement between True
Medicine, Inc. (“TrueMed” or “Company”) and the applicable Merchant, and governs TrueMed’s
Processing of Personal Data. In the event of a conflict between this DPA and TrueMed’s Terms, this DPA
shall control.
2. TrueMed as a Data Processor, Data Controller, and Business Associate.
Data Processing Roles
TrueMed as a Processor
When TrueMed Processes Personal Data as a Data Processor, it is
acting as a Data Processor on behalf of the Merchant, acting as
the Data Controller.
TrueMed as a Controller
When TrueMed Processes Personal Data as a Data Controller, it
has the sole and exclusive authority to determine the purposes
and means of Processing Personal Data it receives from or
through the Merchant.
TrueMed as a Business Associate
When TrueMed Processes personal data that is Protected Health
Information as a Business Associate, it is acting as a HIPAA
business associate to one or more Telehealth Partners in their
capacity as a HIPAA covered entity.
Data Processing Purposes
TrueMed as a Processor
The purposes of TrueMed’s Processing of Personal Data in its
capacity as a Data Processor are to:
provide access to the TrueMed platform to TrueMed’s
Merchant partners; and
provide, provide access to, and market TrueMed’s services
for or on behalf of TrueMed’s Merchant partners.
TrueMed as a Controller
The purposes of TrueMed’s Processing of Personal Data in its
capacity as a Data Controller when providing TrueMed’s services
are to:
utilize third parties (e.g., payment method providers like
TrueMed) in connection with the performance of the
Services;
monitor, prevent and detect fraudulent transactions and
fraudulent activity, and monitor, prevent and mitigate
financial loss, security risks, and other harms;
implement, maintain and perform internal processes that
enable TrueMed to provide its Services, including
relationship management, billing, and invoicing;
comply with Applicable Laws; and
analyze and develop TrueMed’s Services.
TrueMed as a Business Associate
The purposes of TrueMed’s Processing of Protected Health
Information in its capacity as a Business Associate are to:
collect, process, and store Protected Health Information for
or on behalf of its Telehealth Partner(s); and
comply with individual rights requests and other
requirements under HIPAA pursuant to Truemed’s obligations
to its Telehealth Partner(s).
Categories of Data Subjects and Personal Data
TrueMed as a Processor and as a
Controller
TrueMed may Process the Personal Data of End Users, Merchant
representatives, and any natural person who accesses or uses the
TrueMed Services.
TrueMed as a Business Associate
TrueMed may Process the Protected Health Information of End
Users for and on behalf of TrueMed’s Telehealth Partner(s).
Personal Data
If applicable, TrueMed may Process payment account details,
billing/shipping address, name, order description (including date,
time, amount, product or service description), device ID, email
address, IP address/location, order ID, payment card details, tax
ID/status, unique customer identifier, and identity information.
Sensitive Data
TrueMed may Process Protected Health Information provided by
End Users for and on behalf of TrueMed’s Telehealth Partner(s).
3. TrueMed Obligations when Acting as a Data Processor.
3.1 Obligations.
When TrueMed is acting as a Data Processor for a Merchant, TrueMed will:
a. Process Personal Data on Merchant’s behalf and according to its Instructions. TrueMed will inform
Merchant if, in its opinion, Merchants Instructions violate or infringe Applicable Data Protection
Laws;
b. ensure that all persons TrueMed authorizes to Process Personal Data are granted access to Personal
Data on a need-to-know basis and are committed to respecting the confidentiality of that Personal
Data;
c. to the extent required by Applicable Data Protection Laws, inform Merchant of each request
TrueMed receives from Data Subjects (including "verifiable consumer requests" as defined under the
CCPA) exercising their rights under Applicable Data Protection Laws to (i) access (e.g., right to know
under the CCPA) their Personal Data; (ii) have their Personal Data corrected or erased; (iii) restrict or
object to TrueMed’s Processing; or (iv) data portability (collectively “Data Subject Request”). Other
than to request further information, identify the Data Subject, and, if applicable, direct the Data
Subject to the Merchant as Data Controller, TrueMed will not respond to these requests unless it is
instructed in writing to do so by the applicable Merchant. Taking into account the nature of the
Processing, TrueMed will assist Merchant by appropriate technical and organizational measures,
insofar as this is possible, to enable Merchant to meet its obligations to respond to a Data Subject
Request;
d. to the extent required by Applicable Data Protection Laws, inform Merchant of each law
enforcement request TrueMed receives from a Governmental Authority requiring TrueMed to
disclose Personal Data or participate in an investigation requiring TrueMed to disclose Personal Data,
unless prohibited by Applicable Laws;
e. implement and maintain a written information security program to implement the Data Security
Measures;
f. if TrueMed experiences a Data Breach, notify Merchant without undue delay, in each case after
becoming aware of the Data Breach. To the extent known to TrueMed, TrueMed’s notification will
describe in reasonable detail (i) the type of Personal Data that was the subject of the Data Breach,
(ii) the categories and potential number of individuals or records affected (including their countries),
and (iii) the status of TrueMed’s investigation and current or planned remediation. Following the
notification, TrueMed will provide relevant updates to assist Merchant in complying with its
obligations under Applicable Data Protection Laws;
g. to the extent required by Applicable Data Protection Laws and following a written request from
Merchant, contribute to audits or inspections by making available audit reports. Following this
request, and no more frequently than once annually, TrueMed will promptly provide documentation
or complete a written data security questionnaire of reasonable scope and duration regarding
TrueMed’s Processing of Personal Data. All reports and documentation provided, including any
response to a security questionnaire, are TrueMed’s confidential information; and
h. at Merchant choice, delete or return all Personal Data Processed in connection with the Services,
and delete existing copies, following termination of the Agreement, except that TrueMed will not be
required to delete or return that Personal Data, or delete existing copies, to the extent that
TrueMed’s storage of that Personal Data or those copies is (i) required by TrueMed to exercise its
rights and perform its obligations under this Agreement; or (ii) required or authorized by Applicable
Data Protection Laws for a longer period.
3.2 Sub-processors.
a. TrueMed engages Sub-processors as necessary to perform the Services. Merchant consents to
TrueMed’s use of its existing Sub-processors and grants TrueMed a general written authorization to
engage Sub-processors as necessary to perform the Services. Merchant acknowledges that
TrueMed’s Sub-processors are essential to provide the Services and that if Merchant objects to
TrueMed’s use of a Sub-processor, then notwithstanding anything to the contrary in the Agreement
(including this DPA), TrueMed will not be obligated to provide Services for which TrueMed uses that
Sub-processor.
b. TrueMed will enter into a written agreement with each Sub-processor that imposes on that
Sub-processor obligations comparable to those imposed on TrueMed under this DPA, including the
obligation to implement appropriate Data Security Measures. If a Sub-processor fails to fulfill its data
protection obligations under that agreement, TrueMed will remain liable for the acts and omissions
of its Sub-processor to the same extent TrueMed would be liable if performing the relevant Services
directly under this DPA.
3.3 CCPA.
If the CCPA applies and TrueMed is acting as a Data Processor, TrueMed will not: (a) sell or share (as
defined under the CCPA) Personal Data; (b) retain, use or disclose Personal Data outside of its direct
business relationship with Merchant other than to provide TrueMed’s Services and as required to comply
with Applicable Laws; and (c) combine Personal Data received from Merchant with Personal Data
received from or on behalf of an individual or collected from TrueMed's own interactions with the
individual, except to provide TrueMed’s Services and as permitted by Applicable Laws. TrueMed certifies
that it understands and will comply with the requirements in this DPA relating to the CCPA and will
provide the same level of privacy protection to Personal Data as required by the CCPA. TrueMed will
inform Merchant if it determines that it can no longer meet its obligations under the CCPA and will take
reasonable and appropriate steps to remediate any unauthorized Processing of Personal Data.
3.4 Disclaimer of Liability.
Notwithstanding anything to the contrary in the Agreement, including this DPA, TrueMed will not be
liable for any claim made by a Data Subject arising from or related to TrueMed’s acts or omissions, to the
extent that TrueMed was acting in accordance with Merchants Instructions.
4. Merchants Obligations as a Data Controller.
Merchant acknowledges and agrees that it shall::
a. only provide Instructions to Stripe that are lawful;
b. comply with and perform its obligations under Applicable Data Protections Law, including with
regard to Data Subject rights, data security and confidentiality, and ensure it has an appropriate legal
basis for the Processing of Personal Data as described in the Agreement, including this DPA; and
c. provide Data Subjects with all necessary information (including by means of offering a transparent
and easily accessible public privacy notice)and, where required by Applicable Data Protection Law,
obtain all necessary consents, regarding its and TrueMed’s Processing of Personal Data for the
purposes described in the Agreement, including this DPA.
5. TrueMed’s Obligations as a Data Controller.
TrueMed shall comply with and perform its obligations under Applicable Data Protection Laws when
Processing Personal Data.
6. Definitions.
Capitalized terms used but not defined in this DPA have the meanings ascribed to them in the Terms or
an Order Form.
a. Applicable Data Protection Law” means Applicable Laws that apply to Personal Data Processing
under the Agreement and this DPA, including federal, state, and local Applicable Laws relating in any
way to privacy, data protection or data security.
b. “Business Associate” has the meaning ascribed to it in HIPAA.
c. “CCPA” means California Consumer Privacy Act of 2018, Cal. Civ. Code Sections 1798.100-1798.199,
and its implementing regulations.
d. “Covered Entity” has the meaning ascribed to it in HIPAA.
e. “Data Controller means the entity which, alone or jointly with others, determines the purposes and
means of Processing Personal Data, which may include, as applicable, a “Business” as defined under
the CCPA.
f. “Data Breach” means an unauthorized or unlawful Processing, use, access, loss, disclosure,
destruction or alteration of Personal Data in a partys, or a partys subcontractor’s, agent’s or
representative’s, possession or control.
g. “Data Processor means the entity that Processes Personal Data on behalf of the Data Controller,
which may include, as applicable, a “Service Provider as defined under the CCPA.
h. “Data Security Measures” means physical, technical, and organizational measures that are intended
to secure Personal Data to a level of security appropriate for the risk of the Processing, including
without limitation measures regarding user authentication; vulnerability, patch, and configuration
management; application security; and encryption.
i. “HIPAA means the Health Insurance Portability and Accessibility Act of 1996, the Health Information
Technology for Economic and Clinical Health Act of 2009, as each have been and may be amended
from time to time, and their respective implementing rules and regulations.
j. “Instructions” means any communication or documentation, including that which may be provided
through a TrueMed API or written agreements between you and Truemed through which the Data
Controller instructs a Data Processor to perform specific Processing of Personal Data for that Data
Controller.
k. “Personal Data” means any information relating to an identifiable natural person that is Processed in
connection with the Services, and includes “personal information” as defined under the CCPA, but
excludes Protected Health Information.
l. “Process” means to perform any operation or set of operations on Personal Data or sets of Personal
Data, such as collecting, recording, organizing, structuring, storing, adapting or altering, retrieving,
consulting, using, disclosing by transmission, disseminating or otherwise making available, aligning
or combining, restricting, erasing or destroying, as described under DP Law.
m. “Protected Health Information” has the meaning ascribed to it by HIPAA.
n. “Sensitive Data” means sensitive personal data to extent treated distinctly as a special category of
Personal Data under Applicable Data Protection Laws, such as sensitive personal information” as
defined under the CCPA.
o. “Sub-processor” means an entity a Data Processor engages to Process Personal Data on that Data
Processors behalf in connection with the Services.